Safety Records

A health record must be kept for all employees under health surveillance.

Advice from the HSE states records  important because they allow links to be made between exposure and any health effects. Health records, or a copy, should be kept in a suitable form for at least 40 years from the date of last entry because often there is a long period between exposure and onset of ill health.

What information should be included in health records?

Individual, up-to-date health records must be kept for each employee placed under health surveillance. These should include details about the employee and the health surveillance procedures relating to them.

Employee details should include:

  • surname
  • forename(s)
  • gender
  • date of birth
  • permanent address, including post code
  • National Insurance number
  • date present employment started

For further information please see full HSE website


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