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Employee Induction Handbook

What is an Employees Health and Safety Handbook

An employee’s Health and Safety handbook should be made available to your employee on the first day of employment, however if you have not drawn one there is no time like the present to implement a staff handbook.  This document should provide an overview of your companies Health and Safety Policy, providing guidance on all the information your employees need to carry out their role safely.

Is it a legal requirement

There is no legal requirement to have a Health and Safety Handbook, however the handbook will enable you to fulfil the legal duties as set out by the Health and Safety at Work Act 1974.

  • Regulation 1(1) of The Health and Safety At Work Act 1974 places a general duty onto the employer and states that ‘It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees.
  • Regulation 2 (3) of the Health and Safety at Work etc. Act 1974 States ‘it shall be the duty of every employer to prepare and as often as may be appropriate revise a written statement of his general policy with respect to the health and safety at work of his employees and the organisation and arrangements for the time being in force for carrying out that policy, and to bring the statement and any revision of it to the notice of all of his employees.’

An employee Health and Safety Handbook is an efficient way of communicating your Health & Safety Policy to staff whilst also providing health and safety information, including company rules, policies and safe working procedures for employees to follow.  This document will also show your commitment as a business to health and safety.

What should I include in a Health and Safety Handbook

Your Health & Safety Handbook should help employees understand how health and safety is managed in your workplace, and how work activities may affect them or others. It should therefore set out, in detail, employees’ duties and the general safety rules they must follow.  Depending on your business you may wish to include the following:

  • Health and Safety Policy Statement
  • General personal safety;
  • accident or incident reporting procedures;
  • first aid arrangements;
  • fire and emergency procedures;
  • Manual handling aids and techniques;
  • The use of display screen equipment;
  • Electrical safety;
  • Storing and handling hazardous substances;
  • Advice on work-related stress;
  • Using personal protective equipment (PPE);
  • Working at height;
  • alcohol, drugs and smoking policy;
  • Safe driving and use of mobile phones;
  • Arrangements for vulnerable workers, such as young people or expectant mothers;
  • The safe use of machinery and equipment; and
  • Occupational health provisions.

 

Once the Health & Safety Handbook has been issued it is important for employees to familiarize themselves with its contents, that is why it is recommended that the language used in an employee handbook is kept clear, simple and concise. Employees should also have information on who to contact for any further clarification if required.

As an employer you should ask employees to sign a statement to show that they have read and understood your Health & Safety Handbook and accept the rules contained therein.

Can I produce my own Health and Safety Handbook

It is important that as an employer you ensure that you are meeting the legal requirements as set out by the Management of Health and Safety at Work Regulations 1999 – employers must have access to support from competent persons – somebody with ‘sufficient training and experience or knowledge and other qualities’ – to help them to meet the requirements of health and safety legislation.

It is important that the person responsible for producing your Health & Safety Handbook is competent to do so, considering factors such as:

  • Relevant Training
  • Experience
  • Appropriate skills and technical ability.

Agility Risk and Compliance employ professional Health and Safety consultants who have vast amount of training, skills and experience and are able to act as your competent person assisting you in writing up a Health and Safety Handbook bespoke to your company.

Contact Agility R&C

Agility Risk & Compliance Ltd provide tailored solutions to mitigate risk and improve compliance in Health and Safety, HR, Training, and Occupational Health.

If you have an enquiry please call us on 01527 571611 or email us on info@agilityrac.com.

Existing clients call our 24-hour service and you will be directed to your expert consultant.

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