What is an Employees Health and Safety Handbook
An employee’s Health and Safety handbook should be made available to your employee on the first day of employment, however if you have not drawn one there is no time like the present to implement a staff handbook. This document should provide an overview of your companies Health and Safety Policy, providing guidance on all the information your employees need to carry out their role safely.
Is it a legal requirement
There is no legal requirement to have a Health and Safety Handbook, however the handbook will enable you to fulfil the legal duties as set out by the Health and Safety at Work Act 1974.
An employee Health and Safety Handbook is an efficient way of communicating your Health & Safety Policy to staff whilst also providing health and safety information, including company rules, policies and safe working procedures for employees to follow. This document will also show your commitment as a business to health and safety.
What should I include in a Health and Safety Handbook
Your Health & Safety Handbook should help employees understand how health and safety is managed in your workplace, and how work activities may affect them or others. It should therefore set out, in detail, employees’ duties and the general safety rules they must follow. Depending on your business you may wish to include the following:
Once the Health & Safety Handbook has been issued it is important for employees to familiarize themselves with its contents, that is why it is recommended that the language used in an employee handbook is kept clear, simple and concise. Employees should also have information on who to contact for any further clarification if required.
As an employer you should ask employees to sign a statement to show that they have read and understood your Health & Safety Handbook and accept the rules contained therein.
Can I produce my own Health and Safety Handbook
It is important that as an employer you ensure that you are meeting the legal requirements as set out by the Management of Health and Safety at Work Regulations 1999 – employers must have access to support from competent persons – somebody with ‘sufficient training and experience or knowledge and other qualities’ – to help them to meet the requirements of health and safety legislation.
It is important that the person responsible for producing your Health & Safety Handbook is competent to do so, considering factors such as:
Agility Risk and Compliance employ professional Health and Safety consultants who have vast amount of training, skills and experience and are able to act as your competent person assisting you in writing up a Health and Safety Handbook bespoke to your company.
Agility Risk & Compliance Ltd provide tailored solutions to mitigate risk and improve compliance in Health and Safety, HR, Training, and Occupational Health.
Existing clients call our 24-hour service and you will be directed to your expert consultant.